Please read this ~Parent
as it covers very important policies and procedures that not only govern our
childcare contract agreement, but also pertain to the care of your child. There
may seem to be a lot of information, if you have any questions regarding my
policies, please don’t hesitate to ask. We will go over this book during your
interview, but this copy is for you to reference back to. There will be a yearly
revision to this ~ Parent Handbook~ and the accompanying contract. All families
will sign a new contract each year. I reserve the right to make changes to the
policies and procedures, as I deem necessary. You will be notified, in writing,
of any changes that may occur.
Fees and Payment
There is a
$20.00 yearly enrollment fee per child to reserve your spot. This fee will
not be refundable. If you are not starting care right away, you may be
required to pay full time rates to hold your spot.
Payment must be
received on Friday of each week. Unless I am closed on Friday is due on my
last open day for that week. If payment is not made by 5:30 pm on Friday
evening, I reserve the right to charge you a $10.00 late fee per day
(including weekend days) until payment is received. Your child or children
will not be allowed to return until tuition and late fees are paid in full.
If writing a check and
check does not clear, you will be charged the maximum fee allowed ($30.00)
by law for returned checks. If this occurs, you will be on a cash basis
If you fail to pick up
your child by their scheduled time and I have not been notified and
arrangements made, a charge of $2.00 per every minute you are late will be
added to your weekly fee. You will receive a statement with the amount due
if you occur an overtime charge.
tardiness can force me to terminate my daycare services.
Regular payment will
be required for major holidays. My daycare will be closed on these major
holidays as follows: New Years Day, Memorial Day, Labor Day, Independence
Day, Thanksgiving Day and day after, and Christmas Day. If the holiday falls
on weekend I will take the Monday or Friday.
Paid Vacations Days
will also take one (10) additional days of paid vacation most likely during
the summertime, but only with at least two (2) weeks written notice. Working
with exposure to many families and especially children, it is expected that
I will become ill occasionally. Therefore, I reserve the option to take
three (5) paid sick/ personal-days per calendar year. I will not take these days
unless I am genuinely ill, and I will always attempt to give as much notice
as possible when I am forced to close my home due to illness or injury to
myself or a family member. Also, in the event that one of my own family
members is mildly ill, I will also give you as much notice as possible to
allow you to decide if you want to risk exposure to your child. These days
will not count toward the paid sick days since I will still be available to
care for your child. In order to provide my family with a reliable income, I
cannot offer discounts for days when your child is unable to attend due to
his/her illness or vacation. I will not take the 10days usually in a row.
If there is a time
when I cannot care for your child due to an illness with myself or my
family, I will contact you as soon as I can. I allow myself three (5) paid
sick/ personal days per year. You will be expected to find alternate care for this
time if your child is absent due to personal reasons or illness, regular
payment will still be required.
There will be times
that both parties will take vacations. Please notify me of when your child
will be absent. Payment is still required when your family goes on a
vacation or misses any days. Provider vacation is subject to pay if I elect
to use my paid 10 personal days. I give myself two weeks paid time off.
Payment is required for the agreed amount of our contract. I may take all
two weeks at once or split up through the year. I will give you 2 weeks
written notice of my vacation days, usually are selected and written in
yearly parent handbook in January of each year.
Sick Child Policies
Children will not be
allowed in daycare when they are sick. Please make sure your child have
fully recovered before returning. I will do my best to minimize exposure
and provide good hygiene procedures to all the children in my home.
According to KDHE regulations I cannot provide care for any child who
exhibits the following symptoms:
Fever of 100 degrees or above
Vomiting, in excess of typical
Diarrhea that is excessive ( 2 more
Conjunctivitis ("pink eye")
Consistent complaints of ear or
Bleeding other than minor cuts and
Excessive greenish nasal discharge,
indicating possible infection
Any other Contagious disease
In general, if your
child is too sick to go outside and play, then your child is too sick to
If your child becomes ill during
daycare, you will be phoned at work and asked to pick your child up
If your child has a common cold (slight cough, sneezing, clear runny nose
and/or a temperature below 99 degrees) your child may attend daycare.
However, if your child reaches a point when he/she requires constant
attention, will not play, cries continuously, whines and wants to be held
constantly, and then your child will need to stay home.
Any child requiring prescription medication will need to be kept at home for
a period of at least 24 hours until no longer contagious, unless accompanied
by a signed note from the child's medical practitioner...
We will have naptime
everyday between the hours of 1pm and 3pm. Every child will be required to
have a nap time or quiet time. For older children, they will be required to
lay quietly until all others have fallen asleep. During this time, I will be
able to clean up and have my planning period to prepare for the next day.
Please try to avoid picking up during nap time.
Spanking, slapping, smacking, yelling or
hitting. This type of discipline will not be used in my home, regardless of
your practices in your own home. Instead, I prefer the following discipline
methods to handle any dangerous or hurtful offenses: For children under the
age of about 18 months, I find it most effective to remove the child from
the situation, and redirect their attention elsewhere. Although I will most
likely explain to the child that the offending behavior was inappropriate;
children of this age are rarely are able to fully understand what they have
done. Fortunately, at this age their attention span is also usually shorter
than with older children, so simply showing them a different toy or activity
usually does the job. For children of about age 2 and over, I will alert the
child to the offense By saying firmly “NO”, Counting 1-5 to give child
choice to stop. Explaining why the behavior is unacceptable, and offering
the child the choice to behave. If the child chooses not to behave
appropriately, I will first explain to the child why their behavior is not
acceptable, and then I will place the child in time-out rug or chair.
Isolated observation of the child for 5 a period of about 1 minute per year
of age, not to exceed 5 Minutes. At the end of the time-out, I will ask the
child if he or she understands why they had a time-out, ask if they
understand why they shouldn’t do that behavior, then ask if they are ready
to play nicely again. I will also encourage children to apologize to the
other child (ren) involved, when developmentally appropriate. This method
not only stops the offending behavior, but also teaches the child
consequence, responsibility, and empathy in a positive manner. Dangerous and
hurtful offenses include hitting, biting, kicking, pushing, hair pulling,
throwing objects at someone, climbing on an inappropriate structure, and
willful destruction of property, tantrum throwing, and not following
reasonable requests. These relatively minor offenses will be handled as
described above, depending upon the child’s age and developmental stage. To
a point, kids will be kids - but only as long as the emotional and physical
safety of all of the children in my care is protected. In the rare instance
that I feel any child in my care has a serious discipline problem I will
request a conference with the parent (s). If an understanding cannot be
reached, I reserve the right to terminate our contract with as much notice
as possible in order to guarantee the comfort and safety of the other
children in my care.
The Day Care House Rules
biting, pinching, throwing, pushing, hair pulling, or otherwise
hurting ourselves or others.
intentionally breaking anything.
jumping, wrestling, or climbing, etc. in the house on the furniture
or any stairs.
up the babies or toddlers.
No leaving the house or the yard without permission.
of trees or throwing rocks under the deck.
in the front yard/ drive way without adult supervision.
calling, yelling, foul language or teasing—everyone deserves to be
treated with respect.
All food and
drink will remain in the kitchen area. Unless otherwise told.
kids take off shoes on the landing, back pack, coats and put on
landing on hooks.
please have them no to bring small items like money, chap stick etc
into daycare room, dangerous for babies and toddlers .
Each week older children that have no time outs will get to choose a toy
from our treasure box on Fridays.
Please don’t send toys with your child from home.
If your child does I will put up until you return to pick up your child up.
I have plenty of toys. This causes fights and I don’t like soft toys due to
spread of lice etc. Or can or do I want to be responsible for your
children’s toys. PLEASE don’t send food or drink unless you plan on
bringing enough for all children. I would appreciate advance notice also if
you plan on bringing treats for everyone
As the parent you are
required to bring a change of clothes and diaper needs, formula and infant
food. You are more than welcome to bring in a supply for the week, month,
etc. I will notify you when you are running low. If you choose you may bring
child’s comb, brush. If I am helping potty train your child , I
require to send in loose easy to pull-up down clothes and
have atleast 2 sets of clothes .
Meals and Snacks
download 12 week rotation of menus and schedule I will provide breakfast,
lunch and snack daily. My menu is on an twelve week rotation. If you have
a child with allergies, please notify me so I can make adjustments to the
menus. I will provide all meals,
drinks and snacks, with the exception of infant formula or breast milk/ baby
food .You are welcome to provide your child’s favorite wholesome foods,
but please plan to bring enough to share with all
of the children. Also, please notify me a day or two ahead of when
you intend to bring foods, so that I can plan the day’s menu accordingly.
All foods will be cut into safe-size pieces and served in child-sized
portions. Children are expected to try one bite of any food served, unless
the child has an allergy or sensitivity to that food. If, after trying a
bite, the child does not like that food, he/she will not be forced to eat
anymore of it at that meal. I have found that children often like foods they
did not initially want to try, once they have been exposed a few times.
Children may have second helpings of any or all foods upon request after
taking one bite .No child will be required to eat more than one bite of
anything. It is my experience that children will eat when they are hungry,
and will get all of the nutrients they need when consistently presented with
a variety of healthy choices.
June 1, 2010 on USDA on CACFP with my sponsor
Child Care Links
served at 7:45-8:30 AM, Lunch
served at noon, Snack served at
have on the wall in the family daycare room a bulletin board. I have all
emergency plans, licenses, and a copy of my 12-week rotation of menus. Also
an attendance sign in book on the wall going down into the daycare room
.Also paper cubbies for notes etc to take home, Please check daily for
supplies and notices. Thanks… Please sign your
child in and out of the daycare!I have copies of daycares monthly
news in the attendance book. Also all current closings and news are located
on daycare website
I also will send out reminder emails periodically to parents who have email
access sometimes. I send out a weekly newsletter usually on Thursday or
Friday’s also with our next week’s plans. So be sure and check cubby or
child’s backpack daily for any important news or supplies that are needed. I
also do daily post on daycare FACE BOOK
or FAN PAGE
I will not administer any type of medication, including prescription and
over-the counter medications, without a signed consent form. The child’s name,
age and current weight, Thename and phone number of your child’s doctor. The
name and phone number of the prescribing doctor (if different), The name of the
medication, The dosage amount and frequency, Reason for needing the medication,
Instructions for proper storage andpreparation of the medication.
will strive to provide a safe, comfortable, stimulating, fun, educational
environment in my home with a semi-structured day plan. Activities will include
free playtime, structured playtime, large motor skill playtime, small motor
skills activities, story time, arts and crafts, music and dance activities,
nature, nutrition, and other educational yet fun activities. I will also provide
nutritious meals and snacks, and encourage good personal hygiene skills and
manners. A computer will be available also for children may have Internet
access, upon written parental consent, but again only while supervised. Through
a mixture of guided and undirected creative play, children in my care will have
the opportunity to learn about color, shapes, textures, numbers, letters,
animals, seasons, feelings, senses, nutrition, personal hygiene, manners, basic
science and math concepts, and creative concepts such as “pretend” play, art,
music, drama, and dance. These may sound like lofty goals for infants, toddlers,
and preschoolers, but children can learn all of these things and more through
creative play. I do not believe in pushing any child to learn at an accelerated
rate. I will not make a child feel pressured to achieve any developmental
milestones. By providing the right kind of fun safe environment, I believe
those children will learn at their own appropriate pace.
started in September 2008 thematic approach each week , visit this web page for
more information on topics we study each week
I also post
pictures of kiddos crafts and activates who do with our monthly
themes. Also monthly word and theme will be be in
weekly newsletter . If you choose to work with your child also
on our theme.
Trial Period and
Termination of care
Your child's adjustment is
important to all of us. There will be a two-week trial period for each child.
At the end of this period, the parent or I may terminate care. After this
two-week period, the terminating party must give notice of termination. If
parents elect to terminate care, payment is still required for the two weeks.
Either party may terminate our
contract at any time for any reason with proper notice. According to the
contract, proper notice will consist of written/verbal notice to the provider
not less than two weeks prior to the child’s last day of care.
If you choose to terminate care with less than
proper notice, you agree to forfeit the entire deposit. In addition
to the deposit, regular tuition charges will apply for the remaining time your
child is in care. If at any time, after consultation with the parent or
guardian, I feel that you or your child pose a safety risk to myself or any of
the children in my care, I will give you as much written notice as possible that
care is terminated. This action will be reserved for extreme cases only, and I
will first attempt to resolve any issues with you before resorting to
termination of care. Under these conditions, forfeiture of the deposit will be
at my discretion.
I appreciate as much advance notice as possible
when terminating, and will give the same courtesy in return. You are
required to give two-week's notice when you decide to terminate
childcare per our contract. Likewise, I
will give two-week's written notice of termination for which full
tuition is due, whether or not your child is in attendance.
I reserve the right to give written notice of immediate termination
where there are extreme circumstances that affect the well being of
myself or other children in attendance.
REVISIONS TO HANDBOOK &
CONTRACT There will be a yearly revision to this handbook
(Every January) and the accompanying contract. All families will sign a
new contract each year. I reserve the right to make changes in rates and
policies, as I deem necessary. You will be notified, in writing, of any
changes that may occur.
Prices changes will not change during your contract
HOW TO PREVENT A CHILD – CARE DILEMMA
When Joan first brought her three children to my
house, she agreed to pick them up at 5:30each evening. Says Sue
M., who cared for ten children in her home. All went well for
the first three weeks, but then Joan started coming late. She
always had an excuse. She stopped at the grocery store or she
had to drop off clothes before the cleaner closed. Soon she
stopped offering apologies altogether and began coming late
regularly. One evening when I reminded Joan of the agree-upon
pick-up time of 5:30, she simply brushed me off. I can
understand being late once in a while,” Sue continues, “but she
didn’t seem to care that her lateness was disrupting my life.
After 2 more weeks of her disregarding our agreement,
I told her
to find another provider.” Divorce, child-care style, can mean
not only loss of income to both the provider and working parent ,
but, a loss of security to your child. If he is under 3, an
abrupt change in the child-care situation can affect his
emotional, intellectual and physical development. Here are the
most common problems between parents and providers.
NOT PICKING UP YOUR CHILD ON TIME
Usually the provider’s fee is based on specific
hours. If you change them without her consent, you take
advantage of her financially by causing her to work without pay
and you inconvenience her family as well.
FAILURE TO PAY
Providers not only need the money they earn, but
they depend upon being paid regularly, just as you do. If you
want to keep your child’s provider, pay her on time.
FREQUENT UNPAID ABSENCES
Some family child-care providers avoid this
problem by insisting that a weekly fee be paid whether your
child is there every day or not.
DROPPING OFF A CHILD WHO IS SICK
Obtain clear guidelines as to what kinds of
illnesses the provider will care for. This will depend on the
needs of the majority of her clients and any regulations she
must abide by. Avoiding these problems will help you maintain a
friendly, stable relationship with your provider. You can work
more productively, if you have complete confidence in your
provider. She can concentrate on providing quality child-care if
she trusts you. And best of all, your child will be able to
thrive in an emotionally supportive environment.
(reprinted from an article in Family Circle)
Monday, October 15, 2012 01:40:15 PM